1. As follows are the initial requirements to avail of the breeding stocks, which shall be accomplished by the Cooperative:

a. Letter or resolution requesting for 25 head buffalo dairy module addressed to PCC Executive Director

b. Master list of the Cooperative Members

c. List of members endorsed by the Officers of the Cooperative/ Association to avail of the dairy buffalo module

d. Certificate of being a legal entity (CDA/DOLE/SEC registration)

e. Certificate of Good Standing (if registered with the CDA)

f. Accomplishment Report, preferably for the last two (2) years

g. Current inventory of carabaos in the area where the association or cooperative is operating

h. List of schools and student population

i. History of the Barangay where the Cooperative is located

j. Socio-economic profile of the community/town

2. After complying to the requirements, the following activities shall be conducted as the next procedure to determine if the association or cooperative and its members are qualified to be awarded of the trusteeship:

2.1 Schedule visit to association/cooperative for ocular inspection, field visit and validation of identity
2.2 Orientation meeting with the Officers and Members
2.3 Social Preparation Training: Issuance of Training Certificate by the SPT Team
2.4 Technical Training Issuance of Training Certificate by the Technical Training Team
2.5 Evaluation of the farmer on the following:
a. Photocopy (certified true copy) of the Guarantee Fund Bank Deposit
b. Total amount of the Guarantee Fund
c. Photocopy (certified true copy) of the resolution regarding Guarantee Fund between the Cooperative and the PCC Representative
d. Availability of the animal shed
e. Availability of the forage production area/forage resource
f. Availability of clean and safe source of drinking water
g. Availability of electricity in the area

3. If the two abovementioned processes (1.1 and 1.2) are complied, the farmer becomes a farmer-trustee, as declared by the PCC Evaluation Team, eligible for the trusteeship and the association or cooperative ready for entrustment of the breeding animals under the Modified “Paiwi” scheme. Then, schedule of animal release to the association or cooperative shall be set provided the following documents are duly accomplished:

a. Signed Memorandum of Agreement (MOA) with the Cooperative, LGU and PCC
b. Signed Modified Paiwi Contract with the Farmer-Trustee, Cooperative and the PCC
c. Issuance of individual animal record

4. Monitoring and Evaluation (shall be done as part of the evaluation and post-evaluation processes)

Qualified family or families may avail of 5 to10 head dairy buffaloes in case they are already into dairying activity using crossbred or native carabaos for around five years or more. This is prioritized in areas with at least 100 breedable animals and where a dairy cooperative does not exist yet. Moreover, these farmer-trustees have to agree first to later organize themselves into a dairy association or cooperative. The implementing guidelines follow the Cooperative Dairy Module with the exclusion of the requirements, which are exclusively to be accomplished by a dairy cooperative.

STEPS	REQUIREMENTS	RESPONSIBLE OFFICE/PERSON	PROCESSING TIME
1. Request for dairy module	Formal request (letter or resolution) addressed to the Executive Director	Requesting party/ farmer-cooperative	As it comes
2. Reply to formal request	Requesting party’s mailing address and contact numbers	Office of the Executive Director	1.5 days
STEPS	REQUIREMENTS	RESPONSIBLE OFFICE/PERSON	PROCESSING TIME
3. Assess request and requesting party	Instruction from the Executive Director CDA/DOLE Registration Certificate of Good Standing (CDA), Accomplishment reports, List of members, Audited Financial Statement, Current inventory of carabaos	Executive Director, Planning, Monitoring, and Evaluation Division (PMED) staff Coordinator, GIP Coordinator, Other concerned Coordinators (CBED, NIZ)	1 day
4. Check animal availability and its performance	Appropriate reports from GIP	PMED staff	0.5 day
5. Submit the letter of intent and result of evaluation to the Executive Director	Letter of intent Evaluation report	NIZ/RIZ/CBED Coordinators	1 day
6. Inform requesting party on the status of their request	Formal letter	Executive Director	15 days
7. For approved request, the following will be conducted: a. Orientation on 25 dairy buffalo module b. Background investigation on would-be trustees c. Social Preparation Training d. Training on dairy buffalo management	List of would-be trustees Benchmark information survey Carabao inventory Complete attendance of would-be trustees	Requesting party NIZ/RIZ/CBED coordinators Requesting party PCC Trainers PCC Trainers	6 days
8. Check on the availability of required farmertrustees’ counterpart	4m x 4m animal shed Bank certification for Php25,000.00 Guarantee Fund 1000 sq m planted with napier Certificates of attendance in steps 7c and 7d	NIZ/RIZ/CBED coordinators	1 day
9. Facilitate accomplishment of pertinent documents needed to effect selling/ release of animal/s	Authority to Release, Animal Health Certificate, Shipping Permit, Loan Contracts	PMED staff OED Veterinarians PMED staff NIZ/RIZ/CBED	5 days
10. Authorize release of the animal	Duly signed Authority to Release	Executive Director	0.5 day
11. Check readiness of unloading area	unloading mound and corral	NIZ/RIZ/CBED coordinators	1 day
12. Release/ award the dairy buffalo module	Documents issued/signed in steps 9 and 10	PMED staff NIZ/RIZ/CBED coordinators	0.5 day
TOTAL			33 days