Dairy Buffalo Module

Dairy Buffalo Module (Program on the 25-Dairy Buffalo Module under the Modified “Paiwi” System)

As PCC has limited female buffaloes at the moment, this service/program is available to qualified farmer-cooperative members on a “first-come-first serve” basis and subject to the availability of the animals.

Brief Description

The 25 dairy buffalo module is a facility whereby PCC entrust 25 head purebred dairy buffaloes to qualified farmer-trustees (one buffalo per farmer-trustee to new cooperatives or its members) who belong to a duly registered cooperative or association. The entrustment follows a Trusteeship or Modified “Paiwi” Scheme wherein the farmer-trustee is expected to take care of the animal, maintain animal and production records, provide necessary inputs and other obligations stipulated in the modified “Paiwi” contract; and continuously engage in dairy business following approved practices and technology provided by PCC.

Modified “Paiwi” or Trusteeship scheme (Dairy Buffalo Module): The original animal remain a property of PCC. The farmer-trustee takes ownership of the first offspring as his share and equally co-owns with PCC the succeeding calves. Farmer-trustee may opt to buy the PCC’s share in each succeeding offspring or the other way around.

Dairy buffalo module can be availed in two ways: (A) Cooperative Dairy Module, and (B) Family Dairy Module.

A. Cooperative Dairy Module

1. As follows are the initial requirements to avail of the breeding stocks, which shall be accomplished by the Cooperative:

a. Letter or resolution requesting for 25 head buffalo dairy module addressed to PCC Executive Director
b. Master list of the Cooperative Members
c. List of members endorsed by the Officers of the Cooperative/ Association to avail of the dairy buffalo module
d. Certificate of being a legal entity (CDA/DOLE/SEC registration)
e. Certificate of Good Standing (if registered with the CDA)
f. Accomplishment Report, preferably for the last two (2) years
g. Current inventory of carabaos in the area where the association or cooperative is operating
h. List of schools and student population
i. History of the Barangay where the Cooperative is located
j. Socio-economic profile of the community/town

2. After complying to the requirements, the following activities shall be conducted as the next procedure to determine if the association or cooperative and its members are qualified to be awarded of the trusteeship:

2.1 Schedule visit to association/cooperative for ocular inspection, field visit and validation of identity
2.2 Orientation meeting with the Officers and Members
2.3 Social Preparation Training: Issuance of Training Certificate by the SPT Team
2.4 Technical Training Issuance of Training Certificate by the Technical Training Team
2.5 Evaluation of the farmer on the following:
a. Photocopy (certified true copy) of the Guarantee Fund Bank Deposit
b. Total amount of the Guarantee Fund
c. Photocopy (certified true copy) of the resolution regarding Guarantee Fund between the Cooperative and the PCC Representative
d. Availability of the animal shed
e. Availability of the forage production area/forage resource
f. Availability of clean and safe source of drinking water
g. Availability of electricity in the area

3. If the two abovementioned processes (1.1 and 1.2) are complied, the farmer becomes a farmer-trustee, as declared by the PCC Evaluation Team, eligible for the trusteeship and the association or cooperative ready for entrustment of the breeding animals under the Modified “Paiwi” scheme. Then, schedule of animal release to the association or cooperative shall be set provided the following documents are duly accomplished:

a. Signed Memorandum of Agreement (MOA) with the Cooperative, LGU and PCC
b. Signed Modified Paiwi Contract with the Farmer-Trustee, Cooperative and the PCC
c. Issuance of individual animal record

4. Monitoring and Evaluation (shall be done as part of the evaluation and post-evaluation processes)

B. Family Dairy Module

Qualified family or families may avail of 5 to10 head dairy buffaloes in case they are already into dairying activity using crossbred or native carabaos for around five years or more. This is prioritized in areas with at least 100 breedable animals and where a dairy cooperative does not exist yet. Moreover, these farmer-trustees have to agree first to later organize themselves into a dairy association or cooperative. The implementing guidelines follow the Cooperative Dairy Module with the exclusion of the requirements, which are exclusively to be accomplished by a dairy cooperative.

STEPS REQUIREMENTS RESPONSIBLE OFFICE PROCESSING TIME
1. Request for dairy module Formal request (letter or resolution) addressed to the Executive Director Requesting party / farmer-cooperative As it comes
2. Reply to formal request Requesting party's mailing address and contact numbers Office of the Executive Director 1.5 days
3. Assess request and requesting party Instruction from the Executive Director CDA/DOLE Registration Certificate of Good Standing (CDA), Accomplishment reports, List of members, Audited Financial Statement, Current inventory of carabaos Executive Director, Planning, Monitoring, and Evaluation Division (PMED) staff Coordinator, GIP Coordinator, Other concerned Coordinators (CBED, NIZ) 1 day
4. Check animal availability and its performance Appropriate reports from GIP PMED staff 0.5 day
5. Submit the letter of intent and result of evaluation to the Executive Director Letter of intent Evaluation report NIZ / RIZ / CBED Coordinators 1 day
6. Inform requesting party on the status of their request Formal letter Executive Director 15 days
7. For approved request, the following will be conducted: a. Orientation on 25 dairy buffalo module b. Background investigation on would-be trustees c. Social Preparation Training d. Training on dairy buffalo management List of would-be trustees Benchmark information survey Carabao inventory Complete attendance of would-be trustees Requesting party NIZ / RIZ / CBED coordinators Requesting party PCC Trainers PCC Trainers NIZ/RIZ/CBED coordinators
8. Check on the availability of required farmertrustees' counterpart 4m x 4m animal shed Bank certification for Php25,000.00 Guarantee Fund 1000 sq m planted with napier Certificates of attendance in steps 7c and 7d Executive Director 1 day
9. Facilitate accomplishment of pertinent documents needed to effect selling/ release of animal/s Authority to Release, Animal Health Certificate, Shipping Permit, Loan Contracts PMED staff OED Veterinarians PMED staff NIZ / RIZ / CBED 5 days
10. Authorize release of the animal Duly signed Authority to Release Executive Director 0.5 day
11. Check readiness of unloading area Unloading mound and corral NIZ / RIZ / CBED coordinators 1 day
12. Release/ award the dairy buffalo module Documents issued/signed in steps 9 and 10 PMED staff NIZ / RIZ / CBED coordinators 0.5 day
TOTAL 33 Days